Job Opportunity: Awards & Events Administrator

Friday, March 26, 2021

APPLICATIONS ARE NOW CLOSED

JOB DESCRIPTION

BIFA is recruiting a full time member of staff to join its team. The Awards & Events Administrator will support the entry, viewing and voting process for the Awards, coordinate BIFA’s Board and committees, as well as helping coordinate and manage other aspects of BIFA’s industry activities and broader strategy. They will work closely with the Awards & Marketing Manager and Awards & Programming Manager.

We’re looking for someone who is a skilled and efficient administrator and who is able to manipulate large amounts of detailed information quickly and accurately under pressure.

BIFA is at the heart of the UK independent film industry and this role will support the awards process and expanding programme of support for independent filmmakers, so a passion for independent film would be a plus.

Start date c. 31 May
Hours / Terms Full time
Salary £20,000 – £22,000 per annum, dependent on experience and location (minimum of UK Living Wage / London Living Wage)
Working pattern Due to regular industry events, the role requires working occasional evenings and weekends
The BIFA team are working remotely for the foreseeable future. The role is usually based in central London but remote and flexible working is possible
Access Please contact us if you need this information in a different format or have other access needs.
We welcome applications from all, but are especially keen to receive applications from those in groups currently under-represented within the work force in the film industry.
If you’re not able to make the interview dates, please let us know in your application. We can be flexible with timings (e.g. evening and morning slots) – just let us know.

 

 

 

 

 

 

 

RESPONSIBILITIES

  • Administration of the entry and voting process including (but not limited to):
    • Processing short film and feature entries
    • Collating long listed film materials
    • Managing screening and screener requests
    • Assist with voter communication and management
    • Preparation of materials for sub-group meetings
    • Take and distribute notes at sub-group meeting
  • Preparing papers for, administering and minuting BIFA’s Nomination Committee, Event Committee and Board
  • Co-ordinating invitations, RSVPs and guests lists for all BIFA events throughout the year
  • Assisting in the running of all BIFA events throughout the year
  • Assisting the BIFA directors with tasks and activity including (but not limited to) compiling debrief reports, creating evaluation reports, creating sponsorship decks etc
  • Assisting the Talent Development & Training manager with preparation of materials for BIFA Springboard sessions, transcribing session and assisting during the sessions themselves
  • Assisting the Talent Development & Training manager with administration of Unconscious Bias sessions
  • Providing general administrative support to the BIFA team, including maintaining the BIFA websites, answering email and phone queries etc.

      ESSENTIAL SKILLS, ABILITIES & KNOWLEDGE

      • Organisation, administration and attention to detail: these are the most important aspects of this role. The success of the awards depends on its processes being managed efficiently and accurately; we are looking for someone with a flair and affinity for coordinating intricate and complex projects
      • Time management and multi-tasking. We are a small team, our awards timeline gets very tight especially in the Autumn and lots of things happen at once, so a calm head under pressure is also very important
      • Communication: excellent verbal and written communications skills (everyday communications with stakeholders, social content, website copy)
      • Proficiency in the following software / programmes: Microsoft Office, Google Drive, WordPress

      Also useful:

      • Experience and knowledge of the UK film industry
      • Awareness of industry issues e.g. diversity and inclusion, accessibility
      • Proficiency in: Keynote/Powerpoint Eventbrite, Notion, Slack

      TIMINGS

      Application deadline 11 April
      Interviews 21-23 April
      Start date c. 31 May

       

       

       

      If you’re not able to make the interview dates, please let us know in your application

      how to apply

      APPLICATIONS ARE NOW CLOSED.

      Please complete a short application form and the following two short tasks (which you can upload along with your application form).

      Task 1:

      Document 1 is a set of draft notes for a document outlining the basic responsibilities for a BIFA voter and a bit of a mess. Please format this document into a two to three page pdf ready to share with a new BIFA voter.

      Task 2:

      Document 2 is a list of invitees for an event. Please create an RSVP list in excel which will automatically count up the number of invites sent out and awaiting response, RSVPs received (yes and no) and the total number of possible guests.

      Please note that we are not asking applicants to submit a CV at this stage.

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